Minutes -- August 10, 2009 --- 7:30 Meeting
Norfolk Public Schools
Board of Education Regular Meeting
August 10, 2009 07:30PM
City Council Chambers
Attendance Taken at 7:30 PM:
Present Board Members:
Joel Carlson
Clark Froehlich
Dr. Brad Krivohlavek
Julee Pfeil
Alfredo Ramirez
Absent Board Members:
I. Budget Amendment Hearing -- 7:30 P.M.
Brad Krivohlavek, President, called the hearing to order at 7:30 p.m. and declared a legal hearing of the Board of Education.
A hearing is scheduled to amend the school budgets for the 2008-2009 school year. As in the past, the Norfolk School District receives funds from various state and federal sources that are not known during budget development. This public hearing is held to discuss, consider and receive input on the proposed amended budgets.
The board will not take action during this hearing, but will act on the amendment as an agenda item during the regular board meeting tonight. The regular business meeting of the board will begin at the close of this hearing.
President Krivohlavek, President, declared the hearing adjourned at 7:33 p.m.
REGULAR MEETING
II. Call to Order
Brad Krivohlavek, President, called the meeting to order at 7:33 p.m.
III. Declaration of a Legal Meeting
Brad Krivohlavek declared a legal meeting of the Board of Education and announced that the Open Meetings Act was posted on the wall for review. Notice of the meeting was posted in the Norfolk Daily News on Monday, August 3, 2009. Notices were also posted on the doors of the Administration Office, 512 Philip Avenue.
IV. Vision/Mission/Strategic Goals of the Norfolk Public School District
V. Welcome, Public Comments, Communication
President Krivohlavek welcomed the visitors and asked if any one wished to speak to an agenda item.
VI. Amendments to Agenda/Approval of Consent Agenda Items
Primary Motion Passed: Motion to approve the Consent Agenda passed with a motion by Clark Froehlich and a second by Alfredo Ramirez.
Joel Carlson Yes
Clark Froehlich Yes
Dr. Brad Krivohlavek Yes
Julee Pfeil Yes
Alfredo Ramirez Yes
VI.A. Minutes of Previous Meetings
Approved minutes of the previous meetings:
July 13, 2009 - 4:30 Study Session
August 3, 2009 - 7:30 Regular Session
August 15, 2009 - Special Meeting
VI.B. Excused Absences
None needed
VI.C. Claims
Approved claims in the amount of $446,571.73 for General Fund; $1,709.36 for Cooperative Fund; $2,177.91 for Lunch Fund; $55,704.49 for Reserve/Depreciation Fund, and $32,729.84 for Special Building Fund.
VI.D. Personnel
VI.D.1. Approval of Teaching Contracts
Approved teaching contracts for the 2009-2010 school year for:
Sarah Wapelhorst, First Grade, Lincoln Elementary
Kim Strand, Kindergarten, Jefferson Elementary
VI.D.2. Resignations
Acceptance of the resignation of Sarah Wapelhorst and Kim Strand effective at the end of the 2009-2010 school year.
VI.E. Tuition Waiver for Foreign Exchange Students
Approved the waiver of tuition for foreign exchange student Alexia Armand of France for the 2009-2010 school year. She will be staying with Mr. and Mrs. Jim Kube.
VI.F. Board Resolution for ACH Origination Agreement
Approved a board resolution for ACH Origination Agreement.
(See ACH Origination Agreement) – Exhibit A
VII. Award for Excellence
This item will continue in September.
VIII. Focus on Students/Best of the Best
This item will continue in September.
IX. Reports and Discussion Items
IX.A. Superintendent's Report
Dr. Uhing’s report included:
ü Congratulations to Frank Hebenstreit for being named the Special Education Director of the year in Nebraska.
ü Shaping the Future update. Architect proposals have been reviewed and an architect has been selected for approval.
IX.B. Financial Report
Ms. Vicky Schwartz gave the financial report.
IX.C. Instruction/Personnel Reports
Mr. Hastings reported on the following:
ü Reading Mastery In-service
ü Infinite Campus Training
ü Infinite Campus/Parent Connect
ü New Teacher In-service
ü Substitute Teacher Workshops
IX.D. Student Services Report
Mr. Witte reported on the following:
ü All schools are ready or near ready for the start of school
ü Important dates for the start of school
ü Preliminary NCLB Allocations for 2009-2010
ü Additional fund for Native American students’ education
ü Funding for Early Childhood Education Program
ü Summer Maintenance items
IX.E. Finance/Activities Committee Reports
The Finance Committee met a noon and discussed future budge hearings.
The Activities Committee will resume in the fall.
X. Action Items
X.A. Architect
Primary Motion Passed: Approval of the contract for architectural services with BVH Architects (Bahr Vermeer Haecker Architects) passed with a motion by Clark Froehlich and a second by Julee Pfeil.
Joel Carlson Yes
Clark Froehlich Yes
Dr. Brad Krivohlavek Yes
Julee Pfeil Yes
Alfredo Ramirez Yes
X.B. Approval of the Amended Budget
Primary Motion Passed: Approved the amended budget with a motion by Julee Pfeil and a second by Joel Carlson.
Joel Carlson Yes
Clark Froehlich Yes
Dr. Brad Krivohlavek Yes
Julee Pfeil Yes
Alfredo Ramirez Yes
2008/2009 Budget Amendments Resolution
For
Madison County School District #2
WHEREAS, public notice was given at least five (5) days in advance of a Special Public Hearing called for the purpose of discussing and amending or modifying the District’s Depreciation Fund, Lunch Fund and Qualified Capital Purpose Undertaking Fund, and,
WHEREAS, such Special Public Hearing was held before the Board of Education (hereinafter “the board”) of Madison County School district #2 (hereinafter “the District”) at the time, date, and place announced in the notice published in a newspaper of general circulation, a copy of which notice and proof of publication of which is attached hereto as Exhibit A, all as required by law; and,
WHEREAS, the Board provided an opportunity to receive comment, information, and evidence from persons in attendance at such Special Hearing; and,
WHEREAS, the Board, after having received the requests, and after public consideration of the matter, has determined that the requests are necessary in order to carry out the functions of the District as determined by the Board for the 2008-2009 school fiscal year.
NOW BE IT THEREFORE RESOLVED that the total expenditures of the Depreciation Fund should be $2,533,658; and the total expenditures of the Lunch Fund should be $1,768,000; and the total expenditures of the Qualified Capital Purpose Undertaking Fund should be $56,700.
It is so moved by Julee Pfeil and seconded by Joel Carlson this 10th day of August, 2009.
The roll call vote is as follows:
Brad Krivohlavek Yes No Absent
Joel Carlson Yes No Absent
Alfredo Ramirez Yes No Absent
Clark Froehlich Yes No Absent
Julee Pfeil Yes No Absent
The undersigned herewith certifies, as Secretary of the Board of Education of Madison County School District #2 that the above Resolution was duly adopted by a majority of said Board at a duly constituted public meeting of the said Board.
_________________________________________Secretary
X.C. Appoint Board Member
Primary Motion Passed: Appointment of Bruce Mitchell to serve as a new board member to fill out the term of Paul Cazabon passed with a motion by Julee Pfeil and a second by Alfredo Ramirez.
Joel Carlson Yes
Clark Froehlich Yes
Dr. Brad Krivohlavek Yes
Julee Pfeil Yes
Alfredo Ramirez Yes
XI. Future Meetings
The second meeting of the month will be held on Thursday, August 27, 2009 at 12:00 noon in the Central Office board room. This will be a board budget workshop.
The next regular meeting of the board of education is scheduled for Monday, September 14, 2009. The study session will be held at 4:30 p.m. at the Central Office board room and the regular business meeting will be held at 7:30 p.m. in Room 202 of the Central Office, 512 Philip Avenue.
XII. Adjournment
Brad Krivohlavek declared the meeting adjourned at 8:04 p.m.
